How to Retire Assets (End of a Life Cycle), Part II

In “How to Retire Assets (End of a Life Cycle), Part I”, we discussed retiring assets in FootPrints Asset Core when  an agent is installed. This article will address retiring assets that were added to the database using the “Create Device” context menu option, the native scan tool found in Asset Discovery module, imported from a Directory Server, or imported using a CSV file. We’ll review the process for managing and retiring items when created by one or more of these procedures.
Most customers utilize the robust Asset Discovery module to populate devices found on the WAN. This discovery can inventory devices with an operating system of Windows, Linux, iOS or UNIX, if proper credentials are provided, for both hardware and software. This is called “Agentless” inventory. During this scan it collects information on other devices too, either utilizing IP ranges or specific DNS named devices, using SNMP such as network devices and printers. These collection of records are identified as “Scanned Device” or “Unmanaged Device” under Typology Type”. Those devices that do not ultimately get the FPAC agent installed will remain in the database until they are expressly deleted. This is also true for those records that are created using a CSV file or added one by one using the “Create Device” interface. However, devices that are not added using the Asset Discovery tool will have a Typology Type of “Unknown”. This includes devices added using the Dynamic Population of “Directory Server”.
For those companies that bring assets into FPAC without an agent will require a process to deal with purging or “Retiring” obsolete records. Once your organization implements the process to retire or purge old records and identifies a time frame to declare them  obsolete, then the FPAC administrator(s) can begin managing these records.

  • Best Practice
    • Using FootPrints Service Core create a template to “Retire Asset”
      • Create a Sub Task to remove from Active Directory if applies
      • Create a Sub Task assigned to the FPAC Administrators
        • Modify that record’s Life Cycle Status to “Retired” to maintain that record or,
        • Delete that record from FPAC
          • For data retention purposes run a report on Retired records with the fields you wish to include prior to deleting records
          • FAM_Panel

            Financial Asset Management input panel

        • To make this process easier for multiple devices create a CSV file with the first column called “DeviceName” and a second column named “Status”.
        CSV File

        CSV File

        • Populate the two columns accordingly and import into new device group called Retired Devices.
        • Create a query to group all devices that are set to retired using the FAM objects folder using the value of “Retired” and create a device group based on the results of this query. This will allow you to assign a report exclusive to this group and/or delete these objects from the database.
        • Retired Device Group

          Retired Device Group

Delete vs. Remove Device from Group

Delete vs. Remove Device from Group

  • Scanned Devices Only
    • If the goal is to have visibly of devices on the network that were captured during a scan and scans are set to run on a regular basis and you have no financial data assigned to these devices, then if desired, delete these objects found under Asset Discovery > Discovered Devices. Simply highlight all devices, right click and “Delete”. The frequency in which these devices are deleted is based on the dynamic nature of which objects are removed from the WAN and when the next scans will take place to re-discover those devices that are still on the network.
    • Asset Discovery

      Discovered Devices

The number of devices displayed is controlled under “User Preferences”. Set that number up to 999 temporally in order to delete more objects per page view. Remember to set back to the optimal value of 300 based on default refresh rate.
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by Steve Gibbs, RightStar Systems

2013-05-16T13:47:22+00:00May 16th, 2013|FPAC|